Sustainable event planning

Do you need plant-based catering to help conserve resources, sustainable transport services to move your event participants from A to B, or conference hotels that guarantee an especially sustainable stay? The Berlin Convention Finder features reliable suppliers certified for their sustainability efforts by “Sustainable Berlin” or a comparable organisation.

Make use of our free “Sustainable Event Guidelines”. This guide for sustainable events was developed by our “Sustainable Berlin” team specifically for event planners. It offers practical support for preparing sustainable events and outlines 13 areas of action where sustainable measures can be implemented — and which are key to earning the Supporter Patch.

Calculate the carbon footprint of your event in just a few clicks. This allows you to keep track of your event’s CO2 emissions before, during and after it takes place – and to determine a value you can offset. Use the atmosfair CO2 Event Calculator to quickly and easily assess the environmental impact, even if your data is incomplete.

Access government funding for your sustainably oriented event. The Kongressfonds Berlin supports climate goals and the UN Sustainable Development Goals, helping you create an innovative, forward-looking event.

Positive impact and long-term benefits for the city and its community – that’s what the Berlin Impact Programme by the Berlin Convention Office stands for. Make a greater impact with your meetings.

With our MEET+CHANGE format, you host your event in social institutions – whether in a cultural centre or a sheltered workshop. Your event becomes a catalyst for change and shines a light on sustainable engagement.

Choosing the right venue and accommodation can make all the difference when it comes to the sustainable focus of your event. Many venues, international hotel chains and small, privately run establishments have already embedded sustainable management into their core business philosophy. Opt for suppliers that communicate their strategies transparently. Good examples of strong sustainability awareness include the use of renewable energy, sustainable materials, waste reduction and recycling concepts as well as social sustainability. This might mean promoting inclusion and accessibility for both guests and staff.

Did you know that around 70 per cent of event-related emissions come from participants’ travel? Berlin is easily and sustainably accessible by train and coach from many cities. If flying is unavoidable, encourage your guests to offset their CO₂emissions – or include the offset directly in the event ticket. This makes sustainable travel simple and transparent. With our free CO₂ calculator from atmosfair, you can accurately measure the emissions generated and share clear figures with your participants. Not only does this raise awareness of climate action – it also highlights your responsibility as an organiser.

Choose vegan or at least vegetarian catering for your event. Offer Fair Trade coffee and tea, and prioritise organic food as well as seasonal, locally sourced ingredients. Where possible, provide tap water in carafes instead of bottled water to reduce transport emissions and costs. These measures can significantly reduce your event’s carbon footprint. No need to figure it all out on your own – Berlin has a wide range of sustainable catering providers who can support you with expert advice and inspiring ideas for eco-friendly catering concepts. And all of this without compromising on creativity, flavour or quality.

When choosing accommodation, prioritise a central location with easy access to public transport. Make sure that S-Bahn and U-Bahn stations, as well as bus stops, are within quick and convenient reach. If you’re planning to organise transfers within the city for your participants, cycle rickshaws, shuttle services or ridesharing options are eco-friendly solutions – and a great way to explore the city. Berlin offers a wide range of sustainable transport services to help your guests get from A to B with minimal environmental impact.

True sustainability requires a holistic view – and that includes social responsibility. Prioritise accessibility, inclusion, diversity and equality when planning your event. This ensures that everyone can participate and that staff enjoy fair working conditions. Choose partners who are signatories to the “Charta der Vielfalt” and committed to socially responsible practices. Support local suppliers and fair-trade products to strengthen your social impact. By promoting inclusion and fairness, your event reflects Berlin’s open and forward-thinking spirit while creating a welcoming atmosphere for all.

Evaluating your event’s sustainability is key to continuous improvement. Review your measures – from waste reduction to energy and water use – and track your CO₂ footprint with tools such as the free atmosfair calculator. Collect feedback from participants and partners to identify strengths and areas for growth. Documenting your results helps refine future strategies and ensures lasting progress. Transparent communication also builds credibility and encourages others to follow your example, making every event a step towards a more sustainable Berlin.