Number of participants
The maximum number of guests is a key selection criterion. The venue should not only offer sufficient space, but also be flexible enough to accommodate different seating arrangements and event formats.
Breakout rooms
Sufficient breakout rooms are essential for workshops, parallel sessions or group work. Short distances between the main venue and the breakout rooms ensure that everything runs smoothly.
Networking areas
Informal encounters usually take place outside the main programme. Spacious foyers, lounges or terraces encourage interaction and enhance the guests’ experience.
Exhibition area
If partners, sponsors or products are to be showcased, suitable exhibition spaces should be included in the plans. Ideally, these should be located in areas with high visitor footfall.
Event technology
Modern audio, video and lighting technology forms the basis for professional events. Check at an early stage what technical equipment is already available and what additional services are required.
Catering
Catering plays a key role in the event experience. Ensure high quality, flexibility in accommodating dietary requirements and sufficient capacity for breaks, dinners or receptions.
Delivery
Suitable delivery zones are essential for stage construction, exhibition stands and event technology. Direct access routes and goods lifts save time and reduce the organisational burden.
Logistics
A good event venue supports efficient behind-the-scenes operations. This includes sufficient storage space, production rooms, backstage areas and clear route guidance for service providers.
Accessibility and Accommodation
Getting to the venue should be as straightforward as possible, whether by public transport or by car. For events lasting several days, hotels in the immediate vicinity are a significant advantage.
Accessibility
An accessible venue enables all guests to participate fully in the event. This includes, for example, step-free access, lifts and accessible toilet facilities.
Sustainability
More and more companies are prioritising sustainable events. Certifications, regional catering options, energy-efficient buildings and good public transport links can improve the environmental footprint.
Safety
Safety plans should be appropriate to the size and nature of the event. These include, amongst other things, escape routes, fire safety measures, access controls and trained staff.