Guide to creating your listing in the Berlin Convention Finder

1. Click on your email address in the top right-hand corner and select “My Account”.
2. In the dashboard, click “New Listing” to create your entry.
3. Select the category for your listing (event venue, conference hotel, service partner or incentive).

You’ll then be guided through five steps to complete your listing.

Your details are saved automatically after each completed step, so no changes will be lost. You can return to a previous step at any time.

Subscription model status

Depending on the subscription model you choose, the Berlin Convention Finder offers various options for presenting your services.
Character limits, the number of photos and videos, the option to embed 360-degree tours, and the number of documents are all clearly displayed in the backend.

You can upgrade your subscription at any time.
An overview of the different models is available here.
 

Text content

Describe your services in a way that convinces event planners of your offer.
We recommend writing SEO-optimised content to increase your visibility on Google and make it easier for planners to find you in search results.

Sustainability commitment and sustainability certificates

Let event planners know about the sustainability measures you’ve implemented.
Do you avoid plastic completely or rely solely on renewable energy? Brilliant – we’d love to hear more!
Already certified? Even better – it builds trust.
Simply tick all the certificates you hold. You can select more than one.

Add high-resolution photos to showcase your offer in the best possible way.
Files up to 5 MB in png, gif, jpg, jpeg or webp format are allowed.

1. Click on “Add image” in the image section
2. Select a photo from your computer
3. Wait until the photo has finished uploading

4. Please enter a brief alternative text. This describes the photo for people with visual impairments.
You can also use AI generation for this. By clicking on “AI generation”, you confirm that you own the rights to the photo and consent to the use of AI.
A short, factual description of the image is sufficient. Imagine describing the photo to someone who cannot see it. Descriptions such as "meeting room" are insufficient. A better example would be: “Bright meeting room with a large conference table, chairs and natural daylight from floor-to-ceiling windows.”

5. Enter the photo credit. This information is important to correctly attribute image rights. If you do not enter the correct copyright, we will not be able to publish your entry.

6. Finally, click on the purple “Create image” button. Repeat this step for all additional photos you wish to upload.

Show event planners what makes your offer stand out.
Select all categories and features that apply to your services – this ensures you appear more accurately in filter results and are found more often by planners.

Use the downloads section to provide relevant documents for event planners – such as floor plans, brochures or information sheets.
 

Adding downloads in the German entry

1. Navigate to the “Categories & Facilities” tab within your entry.
2. Scroll down to the “Downloads” section.
3. Click “Add download”.
4. Select the document by clicking “Choose file”. The document will then be uploaded.
5. Enter a name for the document in the “Description” field.
6. Click “Create download”.
7. Save your changes by clicking “Save changes”, or select “Submit changes for approval” if you have finished your updates and wish to publish them.

Adding downloads for the English version

1. Go to your dashboard and select “Translate” from the dropdown menu next to your entry.
2. Navigate to the “Texts & Media” tab. Here you will see the German documents you previously uploaded.
3. Click “Edit” to the right of the relevant document.
4. Then click “Remove”.
5. Upload the English document by selecting “Choose file”.
6. Add a name for the document and click “Update document”.
7. Save your changes via “Save changes”, or choose “Send changes to review” to submit them for approval.

You can save your changes as a draft at any time and continue later.
Please note that drafts are not visible online, meaning your listing’s potential remains untapped and planners won’t be able to find it.
We recommend completing and submitting your listing for approval promptly to ensure maximum visibility.

Happy with your updates? Brilliant!
Simply submit your content for approval. Our editorial team will review your listing and publish it once it meets our quality criteria.
You’ll receive an email notification as soon as your listing is live.
If your changes are rejected, it’s usually due to incomplete information or a breach of our quality standards.
In that case, please review your content. For any questions, feel free to contact us at berlinconventionfinder@visitBerlin.de.

If we reject your changes, it is usually due to a breach of our quality criteria or incomplete information.
Please review your content in this case. If you have any questions or require clarification, feel free to contact berlinconventionfinder@visitBerlin.de.

You can find detailed instructions on approval and publication here.