Event service for associations

Microphone in front of the podium with crowd in the background in bright sunshine

Your Assocation Event, Conference, Meeting …

Every association event lives from the members’ exchange of experience and knowledge and the right location to encourage these synergies. At the same time, associations know the importance of flexible content design, integrating new event formats and association trends, and the value of professional event services. We offer you insights into tips and trends as well as a customised service to ensure your seminar, committee meeting, general assembly or conference is the success you envisaged.

Every fifth event in Berlin is organized by associations. They are among our most important target groups. With our event service for associations we offer an overview of the countless possibilities of the congress metropolis Berlin and an exclusive service for event organisers.

Marco Oelschlegel, CMP Director visitBerlin Berlin Convention Office

Assocations also profit from innovative formats

Interactive event formats are the latest trend. The classic events usually revolve around standard ‘top down’ communication. Increasingly, they are being supplemented or replaced by innovative event formats. And rightly so, since today’s event formats promote information sharing in a more informal surround. Here, we are presenting six modern event formats offering effective options for new models of interaction and communication.

Business meetings in exchange with laptop and notes

Interactive Forum

Nomen est omen: Rotation between lectures, workshops, discussions for independent discussion of contents.

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Businessman uses his finger to operate the screen of the world map demonstrating networking

Multisite Conference

One event – a diversity of venues. Networked by cutting edge technology, attendees experience knowledge flows in a concentrated form.

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Multicultural team meeting in a bright office with open discussion

Co-Working Conference

Bringing workplace, office time and topics into the mix to create a framework for intensive cooperation.

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Finger moves the button from digital to analog

Unplugged Conference

The ‘analogue’ conference is the preferred choice when confidentiality and the security of internal information are high on the agenda.

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People connect online and with interactive touch screen devices

Hybrid Conference

A framework without a rigid frame - Exchanges on a personal level, in digital meeting spaces, by video conference or in other diverse ways.

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Virtual goes live

Online, online, online – but not a geek skills contest, but an event format for modern associations.

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Tips & Tricks for perfect event planning

Every association event is only as good as its planning and preparation. Our event planning and association planning services provide neutral and objective information to support you from the very start. Here a few tips in advance:

Cleary formulated SMART goals help you track your progress and measure your event’s success.
A six-month lead time is advisable in any case to avoid unnecessary stress and allow for unexpected setbacks.
Make your draft costs projection as transparent and precise as possible. Calculate in a contingency buffer to cope with those unanticipated costs which nearly always occur.
Define in advance all the tasks and, if necessary, delegate them internally or to external service providers.
Professional attendee management plays a significant part in conserving your resources and achieving your targets for participant figures.
Plan your choice of date strategically with other events in the sector in mind so you can tap into possible synergies.
Compile accurate setup, realisation and responsibility schedules to support your event’s success – and remember to add contact phone numbers!
Allow enough time for setup and trial run-throughs.
At events relying on digital communication, check that the WiFi signals are solid and can cope with the expected usage peaks.
When one event closes, the next is already being planned. Take the time for proper follow up and identify possible improvements.

Ideas, trends & highlights

As an association, your classic format events have produced good results – but you’d still like to integrate a more interactive and modern approach. Then why not enrich your event by selectively adding new elements? Here, it is well worth taking a look at current trends in the event sector – and perhaps you’ll find something suitable for your own association event!

Business colleagues working in portable office truck surrounded by trees

Sustainability and green meetings

Sustainability is gaining in importance – everywhere. In their roles as pioneers, motivators and multipliers, growing numbers of associations are designing and realising sustainable and eco-friendly events.

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Attendee management made easy

Still using Outlook and Excel for your invitation and attendee management? Today, you can find far simpler solutions. You can choose between a range of online tools supporting efficient, simple and time-saving attendee management for association events.

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