Participation conditions for the raffle "Long Night of Hotels - Visit three hotels and collect three stamps," including data protection information

Participation in the lottery is only possible under the criteria outlined below. The participant hereby expressly acknowledges these terms by registering to participate. In the case that these terms and conditions are violated, the organizer maintains the right to disqualify participants from the raffle.

1. eligibility / participation

For participation in the lottery, only personal registration is permitted. Only natural persons of full age who are registered customers of BESTIVAL 2023 and can prove this with an appropriate badge and/or wristband are eligible to participate. Employees of visitBerlin and its affiliated companies, as well as assistance helping with the BESTIVAL and partners within the scope of the raffle are excluded from participation. The same applies to relatives (§ 15 Abgabenordnung [§ 15 of the German Tax Code]) of the afore mentioned and their partners in a marriage-like relationship.

Anyone who visits three of the participating hotels between 6 p.m. and 10:30 p.m. on 7 July 2023 and has their visit confirmed by a stamp in the raffle card can take part in the raffle. The raffle card is available at the hotel and on the shuttle bus.

Participating hotels:

► Amano Hotel East Side

► Citadines Kurfürstendamm Berlin

► DoubleTree by Hilton Berlin Ku'damm

► H10 Hotel Berlin Ku'damm

► Hotel am Steinplatz

►  Hotel de Rome

► Moxy Berlin East Station

► Pullman Berlin Schweizerhof

► The Social Hub Berlin

► Waldorf Astoria Berlin

► Art'otel Berlin Mitte

►  nhow Berlin

The raffle card must be submitted by 17 July 2023 at the latest in one of the following ways:

► Hand in at the third hotel visited to the responsible person (contact person on site // bar staff).

► Delivery in the shuttle bus to the driver(s)

► Hand in to a member of the visitBerlin Berlin Convention Office staff.

► Send a photograph of the card by post to (visitBerlin Berlin Tourismus & Kongress GmbH, Berlin Convention Office, Am Karlsbad 11, 10785 Berlin) or by e-mail to partner-bestival@visitberlin.de.

Only one participation per person is possible. Participation after the deadline is excluded. The risk of sending the raffle card within the deadline is borne by the participant. The electronically recorded receipt by the organiser serves to verify that the deadline has been met. Late entries will not be taken into account in the draw for the winner, irrespective of the reason for the delay. The Promoter cannot be held responsible for any technical malfunction, e.g. any telephone network failure or server malfunction, which prevents timely entry.

In the event of technical manipulation or any other breach of these conditions of participation, visitBerlin will exclude the participant from the raffle. Technical manipulation includes, among other things, multiple registration of a person, participation via a raffle service or similar automated collective participation services. In such cases, the prize may also be subsequently withdrawn and a replacement winner will be drawn.

2. determination of the winner / prize

The winner will be selected from all participants of the raffle by drawing lots after the closing date, meaning there will be a random selection among the participants. The winner will be contacted after the draw by 24.07.2023 at the e-mail address given in the stamp card. No recourse to the courts.

Three winners will be selected in total. The prizes will be distributed in the order in which the winners are drawn.

The prizes are as following:

♦ 1st prize: Hotel de Rome - prize: 1 night in a Junior Suite incl. breakfast for 2 persons & welcome drink - value: 800,00€ - conditions: to be redeemed until 07.07.2024 - booking date subject to availability

♦ 2nd prize: artotel berlin mitte - Win: 2 nights in a Junior Suite incl. breakfast - Value: 310,00€ - Conditions: to be redeemed by 31.12.2024 - Booking required 4 weeks in advance - Booking date subject to availability

♦ 3rd prize: H10 Hotel Berlin Ku'damm - Win: 1 night's accommodation with breakfast for 2 people in a double room - value: 180,00€ - conditions: to be redeemed by 31.08.2024 - booking date subject to availability

A detailed description and the conditions will be communicated to the winners separately. 

Any travel to and from Berlin must be carried out by the winner and the nominated accompanying person on their own responsibility and at their own expense. This is not part of the prize. Additional services (minibar, PayTV, dinner, etc.) are also not included in the prize.

A payment of the prize value in money or an exchange of the prize is excluded. This also applies if individual services of the prize are not used. The claim to the prize is not transferable.

The winner must confirm acceptance of the prize by e-mail within a period of 4 weeks after receiving the prize notification. The vouchers will be sent to the e-mail address stated in the prize draw card. If there is no response within the aforementioned period, the claim to the prize will be forfeited and a new winner will be drawn randomly as described above.

The individual services specified in the prize notification will be determined by the respective organiser. Opening/visiting times of the facilities are determined by the participant him/herself. visitBerlin expressly reserves the right to make changes to individual services in the event programme.

The winner is responsible for the timely nomination, selection and notification of the accompanying person. To this end, the participant must ensure that the accompanying person takes note of and agrees to the content of these conditions of participation. In particular, the accompanying persons must be informed of their rights to have personal data deleted or blocked in accordance with No. 4 of these Conditions of Participation.

The period up to which the respective individual services can be claimed is specified in more detail on the voucher/voucher. For the accommodation service, this period is generally one year. In the event of winning, the participant is responsible for checking availability/booking in good time (reference to the winning notification is required). To do so, please contact visitBerlin, telephone number +49(0)30/25 00 25.

3. liability

Prizes provided by cooperation partners or prize sponsors are not offered by visitBerlin in its own name but in the name of the prize sponsors. The organiser is not liable for defects in title and/or quality of the prize or in the event of injury to absolutely protected legal interests such as life, limb and/or health, unless the organiser itself acts as the tour operator for the prize offered. In this case, the following travel conditions of the tour operator shall apply.

All information provided by the organiser, in particular in connection with the publication of the winner's name, etc., is provided without guarantee. Furthermore, the organiser shall only be liable for damages in connection with the raffle that were caused by the organiser, employees of the organiser or vicarious agents intentionally or through gross negligence, furthermore in the case of slightly negligent behaviour, but here only in the case of breach of cardinal obligations as well as in the case of injury to absolutely protected legal interests such as life, body and/or health. The limitation of liability applies in particular to damages due to errors, delays or interruptions in the transmission of data or similar, in the event of malfunctions of technical equipment or the service, incorrect content, loss or deletion of data, viruses. In particular, there shall be no warranty claims against the organiser arising from this.

Data protection

In accordance with Art. 6 Para. 1 a.) -c.) DSGVO, we are entitled to collect, store and transmit personal data if the data subject has consented to the data processing or a contract or legal obligation is to be fulfilled.

The following data is collected and processed as part of the registration process:

⇒  E-mail address

In the event of a win, the following additional data will be collected and processed:

⇒ First and last name

⇒ Date of birth

⇒ Address details

This data will be transmitted to the respective hotel (Hotel de Rome, artotel Berlin Mitte or H10 Hotel Ku'damm) for the purpose of prize processing and will be deleted by the organiser and the hotel after completion of the trip, unless there are legal retention periods for further storage of the data.

Your personal data will be processed to the extent necessary for the appropriate processing of the prize draw. Data processing is permitted in accordance with Art. 6 para. 1 p. 1 lit. b DSGVO for the aforementioned purposes. Your data will not be passed on to unauthorised third parties without your express consent. You have the possibility at any time to retrieve your stored personal data, to request information about it, to have it changed, corrected or deleted, to have its processing restricted, to object to its processing, to have it transferred or to complain to a supervisory authority about the processing (all rights of the employee).

Your rights as a person affected by the data collection:

In accordance with Art. 15 DSGVO, to request information about your personal data processed by us. In particular, you can request information about the processing purposes, the category of personal data, the categories of recipients to whom your data have been or will be disclosed, the planned storage period, the existence of a right to rectification, erasure, restriction of processing or objection, the existence of a right of complaint, the origin of your data if it has not been collected by us, as well as the existence of automated decision-making, including profiling, and, if applicable, meaningful information about its details;

•  in accordance with Art. 16 DSGVO, to demand the immediate correction of inaccurate or incomplete personal data stored by us;

• in accordance with Article 17 of the Regulation, to request the erasure of your personal data stored by us, unless the processing is necessary for the exercise of the right to freedom of expression and information, for compliance with a legal obligation, for reasons of public interest, or for the establishment, exercise or defence of legal claims;

• to request the restriction of the processing of your personal data in accordance with Art. 18 DSGVO, insofar as the accuracy of the data is disputed by you, the processing is unlawful, but you request its erasure.

Person responsible for data processing

The responsible party within the meaning of Art. 4 No. 7 DSGVO is Berlin Tourismus & Kongress GmbH (visitBerlin), Am Karlsbad 11, 10785 Berlin. Registered at the Berlin-Charlottenburg Local Court under HRB 48652 B, Managing Director: Burkhard Kieker.

Contact details of the data protection officer:

AMD TÜV Arbeitsmedizinische Dienste GmbH

Mr. Oliver Gröger
Alboinstrasse 56
12103 Berlin

datenschutz@visitBerlin.de

Furthermore, you have the option of lodging a complaint with the supervisory authority:

Berlin Commissioner for Data Protection and Freedom of Information

Maja Smoltczyk
Friedrichstr. 219
10969 Berlin

Tel.: +49 (0)30 13889-0
Fax: +49 (0)30 2155050 E-mail: mailbox@datenschutz-berlin.de

For further information, please refer to our data protection declaration, which we will make available to you immediately before you submit your entry form.

5. premature termination of the raffle

The Promoter reserves the right to amend, cancel or terminate the raffle without notice due to unforeseen circumstances. The latter applies in particular if software and/or hardware errors occur and/or other technical and/or legal reasons influence the regular and proper implementation of the raffle or make it impossible.

6. other

The raffle is subject exclusively to the laws of the Federal Republic of Germany. The information provided will be used by Berlin Tourismus & Kongress GmbH (visitBerlin) solely for the purpose of drawing the winner and carrying out/processing any prize.

Should one or more of the above clauses be or become void, invalid or unenforceable in whole or in part, the remaining conditions shall remain valid. They shall be replaced by a corresponding valid clause. The same shall apply in the event of the existence of a loophole.

 

Provider of the raffle:

Berlin Tourismus & Kongress GmbH (visitBerlin).
Am Karlsbad 11
10785 Berlin

Commercial Register Berlin: HRB 48652

 

Status: June 2023

 

* For better readability, the masculine spelling has generally been used for all terms. We expressly point out at this point that the exclusive use of the masculine form is to be understood explicitly as gender-independent and that both the feminine and masculine spelling is meant for the corresponding terms.